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Digital Instructions

Education Room

Microsoft Teams - Windows
Windows Display Settings
Button Pad
ClickShare Button

Microsoft Teams Video Conferencing Guide on Windows

Opening Microsoft Teams

  1. Launch Microsoft Teams by clicking the Microsoft Teams icon in your Start Menu or Taskbar.
  2. Log in with your work or school account if prompted.

Starting or Joining a Video Conference

  • Start a New Meeting:
    1. In Teams, click the Calendar icon from the left sidebar.
    2. Click New Meeting and enter the meeting details (title, date, time, etc.).
    3. Click Save, then Join to start the meeting.
  • Join an Existing Meeting:
    1. Go to the Calendar and locate the meeting you want to join.
    2. Click on the meeting, then select Join.
  • Quick Meeting Start (Meet Now):
    1. Go to Calendar and select Meet Now for an instant meeting.
    2. Click Join Now to start your meeting immediately.

Selecting Logitech Rally Bar as Audio and Video Devices

  • Access Device Settings:
    1. Before joining a meeting, click on the Settings and devices icon (gear icon) on the pre-join screen.
    2. Alternatively, after joining, click on the More actions (···) icon in the toolbar, then select Settings > Devices.
  • Select Your Camera:
    1. Under Camera, click the dropdown menu.
    2. Select Logitech Rally Bar from the list.
    3. You should see a preview of the camera feed from the Logi Rally Bar once it is selected.
  • Choose Your Microphone:
    • Under Microphone, select Echo Cancelling Speakerphone (Logitech Rally Bar) from the dropdown list.
  • Select Your Speakers:
    • Under Speaker, choose
    • Echo Cancelling Speakerphone (Logitech Rally Bar) from the dropdown.
  • Test Audio and Video (Optional):
    1. Click Make a test call to ensure everything is working correctly.
    2. Microsoft Teams will simulate a test call, allowing you to hear and see the setup from the Logi Rally Bar.

Conducting the Video Conference

  • Start the Meeting:
    • Once you’ve confirmed your settings, click Join Now to enter the meeting.
  • Meeting Controls:
    • Mute/Unmute: Click the microphone icon to mute or unmute yourself.
    • Camera On/Off: Click the camera icon to toggle your video.
    • Share Screen: Use the Share content icon to display your screen to others.
    • Chat: Click the Chat icon to send messages to other participants.
    • Participants: View or invite participants using the Participants icon.
  • Ending the Meeting:
    • When the meeting is over, click the red Leave button to exit.

Windows Display Settings: Switching Between Extend and Duplicate

Accessing Display Settings

  1. Right-click on an empty area of your desktop.
  2. Select Display settings from the context menu.

Changing Between Extend and Duplicate Modes

  1. In the Display settings window, scroll down to the Multiple displays section.
  2. Click the dropdown menu under Multiple displays. You’ll see options like:
    • Duplicate these displays
    • Extend these displays
    • Show only on 1
    • Show only on 2
  3. Select Extend these displays if you want each screen to work independently.
  4. Select Duplicate these displays if you want the same content on both screens.

Applying Changes

  • After making your selection, click Apply.
  • Windows will briefly adjust your display settings.
  • You may see a prompt asking if you want to keep these changes. Select Keep changes to confirm, or Revert to go back to the previous settings.

Quick Shortcut to Change Display Modes

  • You can also quickly switch display modes by pressing Windows + P on your keyboard.
  • A menu will appear on the right side of your screen with options for PC screen only, Duplicate, Extend, and Second screen only.
  • Use the arrow keys or click to select Duplicate or Extend and press Enter to apply.

Button Pad Control Guide

Turning the Display On and Off

    • To turn on the connected display, press the ON button under the DISPLAY section.
    • To turn off the display, press the OFF button. The buttons will light up, indicating the current status.

Selecting the Input Source

    • To display content from a Media Player, press the MEDIA PLAYER button. Once selected, media can be shared to this input via the ClickShare Button.
    • To display content from the PC (connected computer via the USB-C Dock), press the PC button.
    • Only one input source can be active at a time, and the selected source button will remain lit.

Adjusting Volume

    • Use the VOLUME dial to adjust the audio level.
    • Turn the dial clockwise to increase the volume and counterclockwise to decrease it.
    • The light indicator next to the dial will show the current volume level.

Muting Audio

    • Press the MUTE button to mute the audio output. The MUTE button will light up to indicate that the audio is muted.
    • Press the button again to unmute.

Barco ClickShare Button: Quick Start Guide

Connect the Button

    • Plug the ClickShare Button into your laptop. It will connect automatically to the room system.

Ready to Share

      • When the button lights up solid white, it’s ready to share.
      • Press the button once to share your screen. The button will turn red to indicate sharing is active.

Dual Sharing

    • Up to two people can share their screens simultaneously. ClickShare will optimize the screen layout for the best visibility.

Take Over the Full Screen

    • Long-press the button if you want to take over the entire screen for your content.

Access Advanced Features

    • Press the small quick button on the ClickShare device to open the app and access additional features.

End Sharing

    • To stop sharing, press the button once. To disconnect entirely, unplug the button from your laptop.

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