AV User Guide
AV User Guide

Conference Room 1

MTR Automated Space5th Floor
Quick Start

What would you like to do?

Join a Scheduled Meeting

  1. Find your meeting in the Scheduled list on the touch panel.
  2. Tap the green Join button next to your meeting.
  3. You're in. Use the toolbar to mute, change layout, or adjust volume.

Share My Screen

  1. Pick a cable from the table — USB-C or HDMI.
  2. Plug it into your laptop. Your screen will share to the room display automatically.
  3. To stop sharing, simply unplug the cable.

Pro tip: USB-C also enables BYOM mode — you can use the room's camera and microphones with any video app on your laptop (Zoom, Webex, Google Meet, etc.).

Start an Instant Meeting

  1. On the touch panel home screen, tap Meet Now.
  2. Once the meeting starts, tap Invite on the toolbar to search and add participants.

Make a Phone Call

  1. For Teams calls, tap Call on the touch panel and use the dial pad.
  2. For standard phone calls, use the CP965 desk phone on the table.

Heads up: The CP965 desk phone is a standalone unit — it is not synchronized with the meeting audio.

Open the Whiteboard

  1. On the touch panel home screen, tap Whiteboard.
  2. Use the on-screen tools to draw, write, and collaborate.

Whiteboard, Facilitator, and Call availability depends on your organization's Microsoft 365 licensing. If you don't see a button, contact IT.

Cable Connections

Wired Sharing

Yealink VCH51
USB-C HDMI

Connect your laptop via USB-C or HDMI (secondary port) for instant screen sharing.

USB-C also enables BYOM mode, letting you use the room's camera and mics with any PC application (Zoom, Webex, Google Meet, etc.).

Touch Panel Reference

Home Screen — All Buttons Explained
Home screen interface
1
Scan to JoinScan with your mobile device to join instantly.
2
Local TimeThe current local time.
3
Room NameThe meeting room account name.
4
FacilitatorTap to have the facilitator take notes.
5
Meet NowStart an instant ad-hoc meeting.
6
CallAccess the dial pad for standard phone calls.
7
Share ContentPresent your screen locally.
8
WhiteboardOpen a collaborative whiteboard session.
9
SettingsConfigure the device settings.
10
ScheduledUpcoming meetings. Tap Join to start.

The availability of features such as Facilitator, Whiteboard, and Call depends on your organization's Microsoft ecosystem configuration and licensing. The interface in the room may differ from the images above based on these enabled features.

In-Meeting Toolbar
Meeting controls interface
1
InviteSearch and add participants.
2
ToolbarAccess mute, camera, layout, and volume.

Conference Room 3

MTR Automated Space5th Floor

Conference Room 3 has the exact same hardware and interface as Room 1. The instructions are identical.

General Information

Automation & Hardware

Room Automation

Occupancy Sensing

Displays power on automatically when you enter the room and shut down after 15 minutes of inactivity.

Independent Audio

Meeting audio is handled exclusively by the A30 Video Bar. The CP965 tabletop phone is a standalone unit for standard calls and is not synchronized with the meeting audio.