QUICK GUIDE TO USING THE AV EQUIPMENT IN THE PITTS ROOMS

FOR PRESENTATIONS ONLY (NO TEAMS)

Boardroom (includes combined Boardroom + Conference Room 2 and all rooms combined): 

Connect your laptop to the system using the provided HDMI cord on the table.  Tap on the Room Panel to start system, tap “Other Devices” icon on top right.  Drag the “Table Laptop 1” icon into the box. 

*If laptop does not display your screen and you use multiple displays at your desk, right click the desktop – choose Display Settings – scroll to Multiple Displays – choose Duplicate these Displays.  This should resolve the issue.

Conference Rooms 1 & 2 (includes rooms when combined or separate): 

Connect your laptop to the system using the provided HDMI cord plugged in on the wall under the control panel.  Tap Room Panel on the wall, choose Local Presentation under Mode Select, drag the “Front Wall Plate” icon into the box.  NOTE:  Conference Room 1 also has an HDMI cord on the side wall (wall with the cabinets).  If plugged in there, drag the “Back Wall Plate” icon into the box. 

FOR A TEAMS MEETING

Boardroom (includes combined Boardroom + Conference Room 2 and all rooms combined): 

If “Waxahachie Pitts Conf Center Boardroom” was selected as the location when the meeting planner was created, your meeting will be displayed on the Teams Panel.  Click “Join”.  This will connect the room to the Teams meeting. 

  • Speakers in the ceiling will turn green when you are connected and those calling in on Teams can hear what’s being spoken in the room.
  • To mute the speakers, tap the speaker icon on the Room Panel
  • To control the volume, use the slider on the Room Panel

If “Waxahachie Pitts Conf Center Boardroom” was not selected as the meeting location when the planner was created, use the Teams panel to call the Teams number within the meeting planner.  It will connect the room to the meeting.  (If you are the creator of the planner, you can also add Waxahachie Pitts Conf Center Boardroom as the location and update the planner.  This will create the link on the Teams panel.) 

If a presentation is part of the Teams meeting, connect your laptop to the system using the provided HDMI cord on the table.  Tap anywhere on the Room Panel to start system, tap “Other Devices” icon on top right.  Drag the “Table Laptop 1” icon into the box. 

Join the Teams meeting from your laptop – be sure to mute yourself both on Teams and on your laptop (bottom right corner of your screen).  You can now share your presentation through Teams. 

Conference Rooms 1 & 2 (includes rooms when combined or separate): 

NOTE: If Conference Rooms 1 & 2 are combined, you must use the Room Panel in Conference Room 2

Connect your laptop to the system using the provided HDMI cord plugged in on the wall under the room panel.  Tap Room Panel on the wall, drag the “Front Wall Plate” icon into the box.  NOTE:  Conference Room 1 also has an HDMI cord on the side wall (wall with the cabinets).  If plugged in there, drag the “Back Wall Plate” icon into the box. 

Join Teams from your laptop.  From the “Choose your video and audio options” menu, chose Phone Audio (if this does not highlight as an option for you, see instructions below), then click “Join Now”.  When the box comes up to enter the phone number enter the appropriate room phone number:
Conference Room 2:  469-843-5368 (use this number if 1 & 2 are combined)
Conference Room 1:  469-843-5369

This will connect the room to the Teams meeting. 

  • The speakers in the ceiling will turn green and those calling in on Teams can hear what is being spoken in the room.
  • To mute the speakers, tap the speaker icon on the Room Panel on the wall
  • To control the volume, use the slider on the Room Panel on the wall

If a presentation is to be shared on Teams, be sure to mute yourself both on Teams and on your laptop (bottom right corner of your screen).  You can now share your presentation through Teams. 

If you are unable to join Teams by Phone Audio, from the Room Panel, call the Teams meeting using the meeting credentials contained in the planner. 

Having troubles?  Please scroll down for troubleshooting issues or come to Administration or call 469-843-4002, Nicole or Amanda will be happy to help. 

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