This is the main screen the Microsoft Teams Room will display while not in use. From here you can access many of the room’s features.
When meetings are scheduled for the room, they will be listed on the home screen.
To join your scheduled meeting simply tap the join button.
You can also join the meeting whilst in the room from your laptop or mobile phone if you want to present or access meeting chat.
Microsoft Teams Rooms on both Windows and Android support a fast, wireless way to bring your meeting to the room using the QR code displayed on the home screen. This eliminates the need for Bluetooth pairing or plugging in your device, making it easier to connect on the fly.
The QR code is always visible on the room’s main screen by default and refreshes every 60 seconds to ensure security. Once scanned with your phone’s camera, you’ll be prompted to take one of the following actions:
Join a meeting currently in progress or one scheduled to begin within 10 minutes
Start a new ad-hoc meeting directly from your device
Cast content from your mobile device to the front-of-room display
If the Microsoft Teams mobile app isn’t installed, you’ll be prompted to download it after scanning the code.
This functionality is available on all Teams Rooms licenses and works across both Windows and Android-based room systems. It also supports external meetings when your organization’s Teams policies allow for it.
Walking into a room and wanting to start or join a meeting without connecting a laptop
Quickly sharing slides, media, or other content from your phone
Using the room’s displays without formally scheduling a meeting
Swipe in from the right edge of the screen to open the Control Panel.
In the Control Panel, tap the Webex icon.
Type the Webex meeting number from your invite
Or search by the host’s name or email for a Personal Room meeting
Tap Join to enter the Webex meeting.
1. Swipe from the Right
Swipe in from the right edge of the screen to open the Control Panel.
In the Control Panel, tap the Zoom icon.
Type the Zoom meeting ID from your invite
If required, enter the meeting passcode
Tap Join to enter the Zoom meeting.
When you want to use the system for a new, unscheduled meeting, the “Meet” button allows you to create a new Teams meeting from the Microsoft Teams Room system and invite people to it by searching a name or number in the text field.
If your organization has telephony set up for the meeting room, pressing the “Call” button will bring up a dial pad.
Simply dial the number and press “Call”.
You can also dial in participants to a meeting once it is in progress.
Accessing Camera Settings
Swipe right on the home screen or Room Navigator to open the Control Panel.
Select Camera at the top.
Tap Camera Mode → select from:
Group – Shows all participants.
Frames – Zooms in on individuals or small groups.
Speaker – Follows the active speaker (works up to 7.5m).
Best View – Keeps you centered (Board Pro & Desk Pro only).
Or tap Manual to pan, tilt, and zoom yourself.
Swipe right → Camera → Manual.
Adjust pan, tilt, and zoom.
Tap Save Camera View, name it, and save.
Find saved presets under Saved Camera Views.
To edit or delete, select the preset and update or remove.
Access: Swipe right → Selfview.
Visibility Options: Hide, Show in Call, or Always Show.
Fullscreen: Tap Fullscreen to expand, then tap again to exit.
Move Self-View: In a call, press and drag to reposition — it will snap to preset positions.
You can share content to the room displays at any time – whether you’re in a meeting or not.
Tap the “Share” button on the Crestron touch panel.
You’ll be prompted to choose how to share your content. All content is shared wirelessly from your laptop or personal device using the Microsoft Teams desktop application or by scanning the QR code shown on the touch panel and flat panel screens.
After selecting your sharing method, choose the table location you’re seated at (e.g., “Front” or “Rear”).
If you’re already in a meeting, you can also dial in additional participants using the touch panel.
Note: If a colored frame appears around your content, it means your screen is currently being shared with remote participants.
Every teams Meeting has a unique 12-digit ID.
Another way to join a meeting from the room is to add the meeting ID.
You will find the meeting ID and passcode in your Outlook Calendar invite.
If you have a meeting set up in your calendar, or on your device, but the room hasn’t been invited already, you can add the room from your laptop or mobile device.
If you press the “More” button a new page will open which lets you restart the device, access settings and report a fault.
You might also want to join the meeting from your own device to share content or view participants on your device while content is shown on the room display.
When joining from your device, select Don’t Use Audio so you join completely muted with sound off.
If you need to use the room’s speakers and microphones, select Room Audio instead.
Important: If you are connected to the meeting from both the room system and your personal device, all audio on your personal device must be fully muted — both microphone and speakers — to prevent echo or feedback.
Here’s a quick overview of the controls available when you are in a meeting.
You can select from multiple layouts in your meeting.
The available layouts will be selectable depending on your room’s licensing, display format, number of attendees and whether content is being presented.
You can also switch on meeting chat to see messages on the display.
To customize your Microsoft Teams Room experience on a Cisco device, simply swipe from the right edge of the screen.
This brings up the Control Panel, giving you quick access to key settings and tools — whether you’re in a meeting or not.
Available on: Cisco Desk, Board, and Room Navigator devices
Works during and outside of active meetings
Helps you manage video, audio, content sharing, and more with ease
