This is the main screen the Microsoft Teams Room will display while not in use. From here you can access many of the room’s features.
When meetings are scheduled for the room, they will be listed on the home screen.
To join your scheduled meeting simply tap the join button.
You can also join the meeting whilst in the room from your laptop or mobile phone if you want to present or access meeting chat.
Microsoft Teams Rooms on both Windows and Android support a fast, wireless way to bring your meeting to the room using the QR code displayed on the home screen. This eliminates the need for Bluetooth pairing or plugging in your device, making it easier to connect on the fly.
The QR code is always visible on the room’s main screen by default and refreshes every 60 seconds to ensure security. Once scanned with your phone’s camera, you’ll be prompted to take one of the following actions:
Join a meeting currently in progress or one scheduled to begin within 10 minutes
Start a new ad-hoc meeting directly from your device
Cast content from your mobile device to the front-of-room display
If the Microsoft Teams mobile app isn’t installed, you’ll be prompted to download it after scanning the code.
This functionality is available on all Teams Rooms licenses and works across both Windows and Android-based room systems. It also supports external meetings when your organization’s Teams policies allow for it.
Walking into a room and wanting to start or join a meeting without connecting a laptop
Quickly sharing slides, media, or other content from your phone
Using the room’s displays without formally scheduling a meeting
Swipe in from the right edge of the screen to open the Control Panel.
In the Control Panel, tap the Webex icon.
Type the Webex meeting number from your invite
Or search by the host’s name or email for a Personal Room meeting
Tap Join to enter the Webex meeting.
When you want to use the system for a new, unscheduled meeting, the “Meet Now” button allows you to create a new Teams meeting from the Microsoft Teams Room system and invite people to it by searching a name or number in the text field.
This room is configured for internal and directory calls. To reach a colleague, please follow these steps:
Note: External phone numbers (e.g., 555-1234) cannot be dialed directly from this room.
Accessing Camera Settings
Swipe right on the home screen or Room Navigator to open the Control Panel.
Select Camera at the top.
Tap Camera options, then select Camera control and choose from:
Swipe right → Camera → Manual.
Adjust pan, tilt, and zoom.
Tap Add New, name it, and save.
Find saved presets under Camera Position Presets.
To edit or delete, select the preset and update or remove.
Access: Swipe right → Camera → Selfview
Visibility Options: Show, Selfview, Toggle ON or OFF
Fullscreen: Tap Fullscreen to expand, then tap again to exit.
Move Self-View: In a call, press and drag to reposition — it will snap to preset positions.
From a Windows PC:
From a Mobile Device (iOS & Android):
This is not applicable in ALL rooms. Some rooms have the capabilities for Wired Sharing.
If you need to display a Wired content source, you can easily switch video sources using the touch panel.
You will find the meeting ID and passcode in your Outlook Calendar invite.
The room system will automatically join your meeting! Your laptop will also join the meeting, but its microphone and speakers will be muted automatically to prevent any background echo.
Note: “Make sure your laptop’s Bluetooth is turned on so it can detect the room nearby!”
You might also want to join the meeting from your own device to share content or view participants on your device while content is shown on the room display.
When joining from your device, select Don’t Use Audio so you join completely muted with sound off.
If you need to use the room’s speakers and microphones, select Room Audio instead.
Important: If you are connected to the meeting from both the room system and your personal device, all audio on your personal device must be fully muted — both microphone and speakers — to prevent echo or feedback.
Here’s a quick overview of the controls available when you are in a meeting.
Want to focus on a presentation or see everyone’s face at once? You can easily customize how the meeting appears on the room’s main display.
-Lighting/Screen Controls – This button gives the user access to the room’s lights and projection screen.
-Fluorescent Lights – Toggles fluorescent lights on/off.
-Can Lights – Toggles can lights on/off.
-Stage Left Lights – Toggles Stage Left Lights on/off.
-Stage Right Light – Toggles Stage Left Lights on/off.
Scenes (Hold to Save)
– Short press to recall the lights at a saved preset.
-Hold for 3 seconds to storage the rooms current lighting configuration to any numbered scene.
Projector Screen – Press up or down arrow to send the projection screen up or down.
*Note – The projector screen will come down automatically when waking up the Cisco touch panel.
