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Conductor Digital Instructions

Plano THH - New Tower - 5th Floor - BRI Conference Room

RP020048

Cisco Microsoft Teams Room

Home Screen
Way to Join Meeting
Webex/Zoom
Start New Meeting
Calls & Camera Controls
Share Content
Join with Meeting ID
Invite Room
More Options
Join Device to Meeting
Meeting Controls
Changing the Layout
Camera Controls & Control Panel
Local Routing

Home Screen

This is the main screen the Microsoft Teams Room will display while not in use. From here you can access many of the room’s features.

  1. Join a Scheduled Meeting
  2. Start a Meeting
  3. Make a Call
  4. Share content
  5. Room Controls
  6. Join with an ID
  7. More Options
  8. Join Meeting with QR Code

Join a Scheduled Meeting from the Touch Panel

When meetings are scheduled for the room, they will be listed on the home screen.

To join your scheduled meeting simply tap the join button.

You can also join the meeting whilst in the room from your laptop or mobile phone if you want to present or access meeting chat.

Using the QR Code to Join or Share in Microsoft Teams Rooms

Microsoft Teams Rooms on both Windows and Android support a fast, wireless way to bring your meeting to the room using the QR code displayed on the home screen. This eliminates the need for Bluetooth pairing or plugging in your device, making it easier to connect on the fly.

The QR code is always visible on the room’s main screen by default and refreshes every 60 seconds to ensure security. Once scanned with your phone’s camera, you’ll be prompted to take one of the following actions:

  • Join a meeting currently in progress or one scheduled to begin within 10 minutes

  • Start a new ad-hoc meeting directly from your device

  • Cast content from your mobile device to the front-of-room display

If the Microsoft Teams mobile app isn’t installed, you’ll be prompted to download it after scanning the code.

This functionality is available on all Teams Rooms licenses and works across both Windows and Android-based room systems. It also supports external meetings when your organization’s Teams policies allow for it.

Typical Use Cases

  • Walking into a room and wanting to start or join a meeting without connecting a laptop

  • Quickly sharing slides, media, or other content from your phone

  • Using the room’s displays without formally scheduling a meeting

How to Join a Webex Meeting

1. Swipe from the Right

Swipe in from the right edge of the screen to open the Control Panel.

2. Tap the Webex Icon

In the Control Panel, tap the Webex icon.

3. Enter Meeting Info

  • Type the Webex meeting number from your invite

  • Or search by the host’s name or email for a Personal Room meeting

4. Tap Join

Tap Join to enter the Webex meeting.

How to Join a Zoom Meeting

1. Swipe from the Right

Swipe in from the right edge of the screen to open the Control Panel.

2. Tap the Zoom Icon

In the Control Panel, tap the Zoom icon.

3. Enter Meeting Info

Type the Zoom meeting ID from your invite

If required, enter the meeting passcode

4. Tap Join

Tap Join to enter the Zoom meeting.

Start a new Ad-Hoc Meeting

When you want to use the system for a new, unscheduled meeting, the “Meet” button allows you to create a new Teams meeting from the Microsoft Teams Room system and invite people to it by searching a name or number in the text field.

Make a Call

If your organization has telephony set up for the meeting room, pressing the “Call” button will bring up a dial pad.

Simply dial the number and press “Call”.

You can also dial in participants to a meeting once it is in progress.

Camera Controls

Accessing Camera Settings

  • Swipe right on the home screen or Room Navigator to open the Control Panel.

  • Select Camera at the top.

Choose a Camera Mode

  • Tap Camera Mode → select from:

    • Group – Shows all participants.

    • Frames – Zooms in on individuals or small groups.

    • Speaker – Follows the active speaker (works up to 7.5m).

    • Best View – Keeps you centered (Board Pro & Desk Pro only).

  • Or tap Manual to pan, tilt, and zoom yourself.

Save a Camera Preset

  1. Swipe right → Camera → Manual.

  2. Adjust pan, tilt, and zoom.

  3. Tap Save Camera View, name it, and save.

  4. Find saved presets under Saved Camera Views.

  5. To edit or delete, select the preset and update or remove.

Adjust Self-View

  • Access: Swipe right → Selfview.

  • Visibility Options: Hide, Show in Call, or Always Show.

  • Fullscreen: Tap Fullscreen to expand, then tap again to exit.

  • Move Self-View: In a call, press and drag to reposition — it will snap to preset positions.

Sharing Content (Wirelessly)

You can share content to the room displays at any time – whether you’re in a meeting or not.

Tap the “Share” button on the Crestron touch panel.

You’ll be prompted to choose how to share your content. All content is shared wirelessly from your laptop or personal device using the Microsoft Teams desktop application or by scanning the QR code shown on the touch panel and flat panel screens.

Note: If a colored frame appears around your content, it means your screen is currently being shared with remote participants.

Join with Meeting ID

Every teams Meeting has a unique 12-digit ID.

Another way to join a meeting from the room is to add the meeting ID.

You will find the meeting ID and passcode in your Outlook Calendar invite.

Invite and join the Room to a Meeting

If you have a meeting set up in your calendar, or on your device, but the room hasn’t been invited already, you can add the room from your laptop or mobile device.

More Options

If you press the “More” button a new page will open which lets you restart the device, access settings and report a fault.

Joining your Device to the Meeting

You might also want to join the meeting from your own device to share content or view participants on your device while content is shown on the room display.

When joining from your device, select Don’t Use Audio so you join completely muted with sound off.

If you need to use the room’s speakers and microphones, select Room Audio instead.

Important: If you are connected to the meeting from both the room system and your personal device, all audio on your personal device must be fully muted — both microphone and speakers — to prevent echo or feedback.

Meeting Controls

Here’s a quick overview of the controls available when you are in a meeting.

  1. View Options
  2. Raise your hand
  3. Reactions
  4. Options
  5. Volume control
  6. Camera on/off
7. Mute on/off
8. Share Content
9. End Call
10. Invite someone
11. Participants (tap to manage)
12. Manage Participants
13. Participant controls (per person)

Changing the Layout

You can select from multiple layouts in your meeting.

The available layouts will be selectable depending on your room’s licensing, display format, number of attendees and whether content is being presented.

You can also switch on meeting chat to see messages on the display.

To customize your Microsoft Teams Room experience on a Cisco device, simply swipe from the right edge of the screen.

This brings up the Control Panel, giving you quick access to key settings and tools — whether you’re in a meeting or not.

  • Available on: Cisco Desk, Board, and Room Navigator devices

  • Works during and outside of active meetings

  • Helps you manage video, audio, content sharing, and more with ease

Camera

Manually control camera positioning or switch camera modes to fit your meeting needs.

Selfview

Turn your selfview on or off during a call. It always appears at the top of the panel when the camera is active.

Background

Choose a virtual background (primarily supported on Desk devices) for a more professional look.

Fullscreen

Enlarge your selfview to full screen. To exit, swipe right and tap Fullscreen again.

Share Options

Select which device or content source you want to share from. Works both during and outside of a call.

Call

Place SIP-based calls directly from the room system when using Microsoft Teams Rooms mode.

Microphone

Enable noise removal or optimize your mic for better voice pickup.

Webex

Join a Webex meeting using Cisco devices without leaving Teams Room mode.

Zoom

Launch and join Zoom meetings directly from the control panel.

Standby

Put the device into standby mode when not in use to save power and protect privacy.

Auto Brightness

Adjust screen brightness manually or let the system automatically optimize it.

Speakers

Change the speaker volume. This can also be managed through the “More” button on the home screen.

Device Info

Access network settings, diagnostics, Bluetooth, time zone, language, and Teams admin settings (password protected).

Local Routing — Swipe-In Panel

Access
Swipe in from the right edge, then select Local Routing to open this pop-up.

Purpose
Send a specific source to each display so you can show two sources at once.

Default at Startup
When the system starts, the Cisco unit is routed by default.

Route to the Left Display
Tap one of: Teams – Content, Laptop, PC1-1, PC1-2, PC2.

Route to the Right Display
Tap one of: Teams – Audience, Laptop, PC1-1, PC1-2, PC2.

Notes

  • Tapping a button switches only that display.

  • You can choose different sources for Left and Right displays simultaneously.

Troubleshooting

  • Display not showing an image?
    • Ensure the display is on. This can be confirmed by using it’s IR remote
    • Also make sure the display is on the correct input. This can be tricky as to exactly which input is correct so please don’t hesitate to call us!
  • Content not showing up when wireless casting?
    • Ensure you are connected to a network (Wi-Fi or wired).
    • Ensure you have followed the proper steps for your personal device or laptop (see Sharing Content sections).
  • Don’t see my meeting?
    • There may have been a conflict with the room receiving the invite. You can try to forward the invite to the room and wait a few minutes for it to show up or type in your meeting ID (see Join with Meeting ID section).
  • The volume of the speakers is too low / high.
    • Along the bottom the volume control will allow you to correct this.
  • They can’t hear me.
    • Make sure your microphones aren’t muted. This can be done by ensuing the icon is active on the touch panel or by ensuing your microphones are illuminated green.
  • I can’t see the other participant in the call, but they can see me.
    • If their image is completely blank / black, there could be something wrong with their camera. Ask them to disconnect and reconnect to the call to see if it corrects the issue.
  • Any other issue…. PLEASE call or email us! We love to help!

Need Further Help?
Contact Us!